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Policies & Procedures
Administrative
| Title | Description |
|---|---|
| Appointment of New County Administrator | To guide the Clinton County Board of Commissioners (BOC) in the appointment of a new County Administrator |
| Donations Policy (June 1995) (PDF) | To clarify contributions and donations which are given and are often collected by groups or County departments for a specific purpose. |
| Electronic Acceptable Use Policy (2022) (PDF) | This policy defines the acceptable uses of Clinton County's technological and informational assets. |
| Family Medical Leave Policy (January 2010) (PDF) | FMLA policy and procedures. |
| FOIA Public Summary Procedures and Guidelines (PDF) | Public Summary of FOIA Procedures and Guidelines |
| Freedom of Information Act Requests (FOIA) (PDF) | Policy on requesting information that is available under FOIA. Effective July 1, 2015. |
| General Emergency Planning Policy (May 2000 (PDF)) | Procedures and responsibilities for responding to certain emergencies |
| Health Insurance Policy (June 2012) (PDF) | To minimize the extent to which Clinton County, its employees and its retirees incur benefit premiums, while maintaining employee and retiree benefits. |
| Legal Services Policy (PDF) | Guide the utilization of Clinton County's appointed legal counsel. |
| Notice of Privacy Practices (HIPAA) (PDF) | Notice describes how medical information about employees may be used and disclosed. |
| Personal Identification Privacy Policy (PDF) | The County's goal is to ensure, to the largest extent possible, that employee's social security number and other personal identification information are maintained confidentially. |
| Social Media Policy (2014) (PDF) | This policy establishes guidelines for the establishment and use by Clinton County of social media sites as a means of conveying County information to its residents. |
| Waiver of Construction Fees Policy (PDF) | Waiver of construction fees policy adopted April 28, 2009. |
| World Wide Web Policy (PDF) | Website design policy and accessibility guidelines. (May 2010) |
Facilities & Equipment
| Item |
Description |
|---|---|
| 29th Judicial Circuit Court Accommodations Policy (October 1998) (PDF) | Assure that qualified individuals with disabilities have equal and full access to the judicial system. |
| 65A District Court Accommodations Policy (October 1998) (PDF) | Assure that qualified individuals with disabilities have equal and full access to the judicial system. |
| Access Policy/Procedures for County Properties (Revised July 2001) (PDF) | Assure that the county properties are safe and secure. |
| Building Use Policy (PDF) | Guidelines and procedures for the use of Clinton County facilities by agencies, local units of government, schools, and residents. |
| Cell Phone Policy (2012) (PDF) | The Policy establishes the use of a cell phone and/or associated wireless services for county business and who shall receive compensation from the county to offset the cost of the cell phone for business-related calls or who receive a County-provided cell |
| Flag Policy |
Guidelines and procedures for flying flags at Clinton County buildings, facilities and properties. |
| Hours of Operation (PDF) | Establish "hours of service" uniformity throughout County departments. |
| Parking Policy and Procedures for Courthouse Complex (2021) (PDF) | Regulates parking at the Courthouse Complex. Updated October 26, 2021. |
| Vehicle Use Policy (2012) (PDF) | This policy establishes procedures regarding the assignment of County vehicles, use of County vehicles, and business use of private vehicles. |
Financial
| Title | Description |
|---|---|
| ACH and Electronic Transactions Policy (October 2009) (PDF) | Governs the use of electronic transactions and ACH arrangements for the County. |
| Allowable Expenditures Policy (PDF) | To provide guidance on certain expenditures as they relate to the "public purpose". |
| Budget Adoption and Amendment Policy (May 1993) (PDF) | Policies and procedures for adoption and amendment of budgets on a department and cost category basis. |
| Business Account Application Policy (December 2018) | Establish adequate controls for processing and approving credit with Clinton County vendors relative to the necessary expenditure of public funds. |
| Capital Assets Policy (Revised April 2023) (PDF) | Guidelines for accounting for and depreciating the County's capital assets. |
| Cash Disbursement/Payment Policy (Revised November 2006) (PDF) | To clarify and more thoroughly disclose payments made to service providers and gain efficiencies. |
| County Investment Policy (Amended October 2020) (PDF) | Ensure the preservation of capital while providing the highest investment return with maximum security, meeting the daily cash flow demands of the County. |
| Credit Card Policy (2014) (PDF) | Define, authorize and regulate the use of a credit card, and to establish procedures for utilizing the credit card. |
| Fund Balance Classification Policy (November 2011) (PDF) | Policy to address the requirements of the Governmental Accounting Standards Board (GASB) Statement No. 54. |
| Petty Cash Policy (March 2011) (PDF) | Establish a Petty Cash Policy for the County of Clinton. |
| Purchasing Policy (June 2002) (PDF) | Establish procedures for the purchase of all supplies, equipment, vehicles, services and all construction or altering of County facilities. |
General
| Title |
Description |
|---|---|
| Employee Personnel Policy Manual (PDF) | Covers benefits and other personnel items for non-union employees. |
| Enhanced Access Policy (August 2003) (PDF) | Establishing definitions and operational provisions for enhanced access to public records. |
| Fuel Card Policy (2014) (PDF) | The purpose of this policy is to allow the County to monitor fuel usage in county owned vehicles/equipment |
| Travel and Conference Reimbursement (Amended June 2022) (PDF) | Establishes guidelines to reimburse Clinton County officials and employees for travel expenses incurred as a result of their official duties |
Miscellaneous
| Title |
Description |
|---|---|
| Equal Employment Opportunity Policy (January 2002) (PDF) | To ensure equal employment opportunity in practice at all levels of Clinton County. |
| Fair Housing Policy (July 2002) (PDF) | Establishes that persons are not to be discriminated against in employment, housing or publicly funded programs. |
| Policy of Waste Reduction in County Offices (May 1995) (PDF) | Recycling, disposal, procurement of environmentally responsible products. |
| Waste Management Fund Balance Policy (June 1999) (PDF) | Must maintain a fund balance to meet its obligations. |